Accounting & myDATA
Every sale becomes a document. Every document reaches myDATA.
Receipts and invoices are issued the moment the customer pays, transmitted to the tax authority immediately and delivered to your accountant without extra work.
Documents
The full Greek document set, ready from day one.
The right document is issued by itself, depending on who pays and how.
- The complete set
- Retail service receipt, service invoice, retail and wholesale credit notes, service note, collection receipt. You can define your own types too.
- At the pay station, the desk, online
- The document is issued wherever the payment happens: at the pay station, by the cashier or from the driver's phone.
- An invoice from the VAT number
- For business customers, the details are filled in from the VAT number and the invoice is issued in their name.
- PDF and email
- In receipt size or A4, with as many copies as you set per type. Reprint and email whenever needed.
- VAT automatically
- VAT is calculated and broken down on every document. Older documents keep the rate they were issued with.
myDATA in real time
Transmitted at the moment of issue, with the MARK and the QR on the receipt.
There is no “let's send the documents at the end of the day”. They leave on their own.
- Immediate transmission
- Every document is sent to the tax authority the moment it is issued. The unique registration number (MARK) and the verification QR are printed on the receipt.
- When the connection drops
- The receipt is still issued, with the required notice, and is resent automatically every few minutes until it goes through.
- Staff stay in control
- A filter for documents not yet transmitted, one-click resend and a history of every attempt.
- An alert if a receipt is missing
- If a card is charged without a receipt being issued, administrators are alerted at once with the transaction details.
Your accountant
Documents reach your accountant's software.
1Parking transmits to myDATA through the accounting software you already use, or sends daily files.
Supported connections:
- Oxygen
- SoftOne
- Epsilon Net
- Pylon
- Entersoft
- Atlantis
- Through their software
- Documents are recorded in the accounting software with customer, lines, VAT and payment method, and the MARK comes back to 1Parking.
- Or with daily files
- For any accountant: a file with the day's documents, by email or to a folder of their choice.
- Collections too
- Where supported, collections are transferred as well, not only sales.
Books in order
Numbering without gaps, documents that cannot be deleted.
Your books stand up to an audit, because the system does not allow the mistakes that cost money.
- Never deleted
- Issued documents are never deleted and their amounts are locked. Corrections go through credit notes linked to the original.
- Numbering per cash desk
- Each cash desk has its own series per document type. Even at rush hour there are no duplicate numbers.
- Unlimited cash desks
- One cash desk per user, computer or station. The pay station and online payments have their own.
- Refunds that follow
- When a credit note is issued for an online payment, the money is refunded automatically.
- Permissions for the sensitive parts
- Discount, date change, sending to myDATA: each action has its own permission per role.
Cash desks and shifts
Closing the shift happens by itself.
The cashier logs out and the shift report is ready.
- Shift report
- User, cash desk, start and end, takings by payment method, barrier openings and reprints, automatically at logout.
- Daily report
- Every night, with your own day cut-off, archived and emailed.
- Ledger and consolidation
- Customer balances, sales on account and one invoice for many passes at month end.
- Period reports
- For any range, as PDF, Excel or CSV, with documents per cash desk, per customer type and much more.
See 1Parking at work for your own parking.
Tell us about your spots, entrances and the equipment you already have, and we will propose a setup.